Classification description — Secretary
Introduction
The descriptions contained herein are generally derived from selection standards established by the Public Service Commission for the recruitment and selection of personnel within the Public Service of Canada. It should be noted that these specifications are general in nature and more precise details relating to the specific job requirement are to be supplied to the Contractor at the time of the call-up.
Secretary (SEC)
*The CGSB standard is amended to read: Minimum typing level for all secretaries is forty (40) words per minute with a maximum 5% error rate.
The description for this classification is contained in the National
Standard of Canada, "Classification and Descriptions for Administrative
Support Temporary Help, CAN/CGSB-168.1–91.
" This brochure can be purchased
from the Canadian General Standards Board (CGSB) by calling 1–800–665–2472.
(Note: This standard is not available in electronic format.)
The following additional skills and specializations may be called-up as required and are more completely defined in the aforementioned CGSB standard.
Word processing and computer skill levels
- WP1�C1—Junior with level 1 computer skills
- WP2�C2—Intermediate with level 2 computer skills
- WP3�C3—Senior with level 3 computer skills
1. WP1�C1—Junior with level 1 computer skills
At this level, some experience in operating computers in a business environment is required. The general expectation is that routine, non-complex tasks can be carried out with some access to manuals and minimal supervision.
- Create one-of-a-kind or repetitive letters from hand-written or rough
copy, make minor edits, store and print on letterhead, inserting "
stop codes
" where unique information will be inserted - Retrieve stored form formats, type-in blanks, make minor edits, store and print on pre-printed forms
- Create multi-page reports from hand-written, rough copy or machine dictation; copy and/or move text within documents; paginate, hyphenate, justify text, make minor edits; store and print
2. WP2�C2—Intermediate with level 2 computer skills
At this level, experience in working with microcomputers and variety of software packages in a business environment is needed. Minimal supervision will be required for non-routine tasks, but otherwise, must be able to consult the manual very efficiently.
- Set envelope/label format; insert "
variable instructions
" in letters where each name and address will be inserted; merge lists of names and addresses with envelope/label format; store and print - Create new form formats, store format, type in variable information; make edits, store and print
- Create multi-page documents, copy and move blocks of text from other stored documents, reformat, do major editing, use headers and footers, automatic page numbering and outlining, set up multi-column text with tables and charts, store and print
- Create statistical documents from hand-written, rough copy, set-up column, align decimals, center headings over columns, store and print (e.g. annual reports)
3. WP3�C3—Senior with level 3 computer skills
Working on a variety of complex business computing tasks with no supervision and ability to quickly and efficiently consult manuals. Expertise in trouble-shooting and the confidence and analytical ability to determine where problems exist and how they can be fixed can also be expected.
- Create letters selectively merged with files or databases; sort and select appropriate recipients
- Create multi-page documents with major editing and moving columns, format dual-column text, use keystroke memory features, integrate spreadsheet data or other special software; calculate row and column totals; reformat as needed; store and print
- Load database program, instruct system to sort and select specific file information, compile it into a data report and merge that report- at a specific point- into the text document; send to file, to print, or both; edit and reformat report inside the merged documents as needed
If your need falls outside of the scope of this Catalogue, please contact Long Pan at telephone number 416-262-0724 or tpsgc.orsat-orths.pwgsc@pwgsc-tpsgc.gc.ca and we will develop a solution either by amending the Catalogue or by separate tender/award.
- Date modified: